Section A

The official personnel file of all employees in the bargaining unit covered by this Agreement shall be maintained by the Office of Personnel.

Section B

An employee shall have the right to view his/her official personnel file and, upon request, inspect or copy any document appearing in his/her official personnel file, consistent with release of information as prescribed in the Comprehensive Merit Personnel Act and District regulations.

Section C

Upon presentation of written authorization signed by an employee, the Union representative may examine the employee’s official personnel file and request that copies be made of materials contained therein.

Section D

The Employer shall keep all arrests from the Metropolitan Police Department, fingerprint records and other confidential reports in a confidential file apart from the official personnel folder. No person shall have access to the confidential file without authorization from the Director of Personnel.

Section E

Each employee shall have the right to present information immediately germane to any information contained in his/her official personnel file.

Section F

Upon written request the employee shall receive a copy of any material in his/her personnel file not previously received, in accordance with personnel rules and regulations.